ROYAL MAIL DARTS
CONSTITUTION
1. The Organisation shall be called the Royal Mail National Darts. It’s object shall be to promote Darts at a National level.
Constitution
2. The Organisation shall consist of Chairman, Officers and Players. No person under the age of 18 years will be admitted to the Organisation.
3. The Committee reserves the right to refuse application to any any individual for non compliance of the rules, or for any miss-behaviour and any person so dealt with shall be suspended from the organisation.
4. Players shall be Royal Mail or it’s partners in business, retired and former employees are also eligible.
Management
5. The organisation will be managed by a committee consisting of Chairman, Secretary and Treasurer. The posts of Vice Chairman and Assistant Secretary are expected to be filled by committee members.
6. The posts of Secretary and Treasurer are position as required by rules and regulations, at no time shall their post be left vacant. Should either post become vacant the committee shall elect a replacement.
7. The day to day running of the organisation shall be vested in the Chairman, Secretary and Treasurer.
8. No business shall be transacted at any meeting of the committee unless two members of the committee are present throughout the meeting. Committee meetings should be annually. Additional meetings may be called by the secretary.
9. Any menber of the committee absenting on three consecutive occasions without apology shall be deemed to have resigned their seat on the committee and will not be eligible for re-nomination at the following AGM.
10. Vacancies arising on the committee during its year of office through resignation or any other cause shall be filled by co-opting. Any complaints must be made in writing to the Secretary or Chairman.
11. Retired and former employees of Royal Mail are still allowed to take part but, if any person dismissed by Royal Mail and prosecuted will not be allowed to enter.
Subscriptions
12. The Hotel fees for all competitions shall be set annually after negotiations have been completed with the hotel and may be paid by cheque to the Chairman.
13. The financial year shall end on December 31st by which date the accounts of the organisation shall be balanced by the Chairman and Secretary.
14. All cheques for a withdrawal from the organisations account at the bank must be signed by any two of the following:- Chairman, Secretary or treasurer.
15. The accounts of the organisation shall be done by the Chairman and Secretary annually.
Meetings
16. Notice of meetings and of the business to be undertaken shall be posted on the organisations website, www.royalmaildarts.com 21 days in advance of the meeting. A copy of the balance sheet or statement of accounts shall be available at the meeting.
17. A list of persons nominated as Officers and Committee shall be posted on the organisations website, www.royalmaildarts.com at least three days before the meeting.
18. The Assistant Secretary shall keep full minutes of the proceedings of General and Committee meetings in a book kept for the purpose and shall keep a record of attendance at such meetings.
19. At the AGM of the organisation, the minutes of the last Annual General Meeting shall be read and submitted for confirmation and shall be signed by the Chairman of the meeting at which they are read.
20. At every meeting of the committee the minutes of the last meeting shall be read, confirmed and signed by the Chairman of the committee meeting at which they are held.
21. Fourteen clear days notice must be given in writing to the Secretary of any motion for discussion at a General or Committee meeting. Any complaint must be made in writing to the Secretary.
22. An Extraordinary General Meeting of the members may be summoned by the Committee or upon a requesition signed by one tenth of the members which must be handed to the Secretary. The notice calling the meeting shall state the nature of the business to be transacted and no other business shall be entered upon at such a meeting except that for which it is convened.
23. An Extraordinary General Meeting shall be exhibited on the organisations website, www.royalmaildarts.co.uk seven days before. The notice shall state for what purpose the meeting is being called.
24. The names of the proposer and seconder of every resolution (other than a formal resolution) shall be entered upon the minutes and the mover and seconder of the motion or amendment shall also be entered.
25. Motions of which due notice has been given shall be submitted in the order in which they have been placed on the agenda after the minutes and matters arising.
26. Whenever amendments have been made upon original propositions the last amendment shall be voted upon first, other amendments in the like order.
27. The mover of every original proposition but not of any amendment shall have a right of reply immediately after which the question shall be put from the chair. No other members shall be allowed to speak more than once on the same question unless permission is given to explain or the attention of the Chair be called to a point of order.
28. All voting at Annual General Meetings and Committee Meetings shall be by show of hands. The Chairman will hold the casting vote.
Alteration to the Rules
29. No rule shall be altered or rescinded or any new rule adopted except at the Annual Meeting or an Extraordinary General Meeting. Any proposed alteration must be in the hands of the Secretary two weeks before the date of the meeting and exhibited on the organisations website www.royalmaildarts.co.uk one week before such a meeting.
30. The Committee shall have the power to act and to take any steps thay deem desirable in regard to any matter which may arise and which is not covered in the foregoing rules especially in obtaining the best deal for its members.